Press Release Guidelines

Issuing a press release enables your organization to leverage the visibility of your relationship with Internet2. Benefits to your organization as a valued member include:

Publication of your release on the Internet2 Web site and distribution to the internal Internet2 newswire.
Association with the leading advanced networking and research organization among the higher education community.
Increased awareness of your organization among the more than 300 members within the Internet2 community.

Please read the following guidelines carefully before preparing a press release that involves the use of the Internet2 name, its members, initiatives and other news regarding Internet2. If, after reading these guidelines, you have further questions or need press release approval, please contact Lauren Rotman.

Press Release Guidelines at-a-glance

Internet2's Communications department must approve all press releases referencing Internet2.
All press releases referencing Internet2, its members, alliances or initiatives must use approved boilerplate language and follow the reference guidelines as listed below.
Please refer to the Logo Usage Policy for information on the Internet2 trademark and copyright as well as other style issues for press releases.
Advance approval from other Internet2 members is required if mentioned in press releases.

Internet2 encourages its members to issue press releases about the member’s work with Internet2 and the advanced networking community. Examples include announcing a new membership, partnership or sponsorship opportunities available to other Internet2 members, or announcements relating to the progress or results of advanced networking projects within the Internet2 community. Please note:

Internet2 does NOT endorse announcements regarding product sales or discounts.
Internet2 does NOT endorse announcements regarding product launches unless it is within the scope of how a new product is implemented to benefit the Internet2 community or how the development of a product was directly aided by company involvement with Internet2.
Internet2 does NOT endorse specific member products or services.

All costs associated with the writing and distribution of press releases are the responsibility of the organization issuing the release unless arrangements are made prior to distribution. With few exceptions, Internet2 does not subsidize or fund costs associated with member press releases.

Internet2 will distribute joint press releases to the internal Internet2 newswire with a circulation of approximately 3,000+ recipients. Internet2 will also distribute joint releases to other appropriate news services and media outlets with which Internet2 has established relationships.

Obtaining an Internet2 Spokesman Quote

If your organization wishes to include a quote attributed to an Internet2 spokesperson in a press release, please draft a quote with the key messages you wish to highlight regarding Internet2's relevance to the announcement. Internet2 will review the quote and accompanying press release to attribute the quote to an appropriate spokesperson.

Referencing Internet2

Following are the guidelines for references to the Internet2 name. All communications involving the Internet2 brand must be consistent with the guidelines outlined below:

Do NOT abbreviate Internet2. (ex. I2)
Do NOT put a space between the 't' and '2' (ex. Internet 2) or use Internet II.

Internet2 Boilerplate Language

The "Boilerplate" containing the approved Internet2 language must be used in all press releases referencing Internet2. The Internet2 boilerplate may not be modified in any manner.

About Internet2®
Internet2 is the foremost U.S. advanced networking consortium. Led by the research and education community since 1996, Internet2 promotes the missions of its members by providing both leading-edge network capabilities and unique partnership opportunities that together facilitate the development, deployment and use of revolutionary Internet technologies. By bringing research and academia together with technology leaders from industry, government and the international community, Internet2 promotes collaboration and innovation that has a fundamental impact on the future of the Internet.

Approval Process

All press releases with Internet2 references distributed by an Internet2 member must be submitted for review to the Internet2 Communications department at least five (5) business days before announcement date. We regret that we cannot guarantee approval/turnaround with less than five business day's notice from your organization.

Any member issuing a press release or announcement referencing Internet2 must have its public relations representative notify the Internet2 Communications department with the following information:

Intent to make an announcement and planned announcement date.
Scope and type of announcement involving the Internet2 name and project/initiative
Advance approval from other members is required if they are mentioned in the press release.
Any associated deliverables and deadlines required of the Internet2 Communications department.

Requests for review may be submitted to the Internet2 Communications department by contacting Lauren Rotman, Internet2 Media Relations Manager, lauren@internet2.edu.

I2News Distribution Policy

All Internet2 members and partner organizations are encouraged to use the I2-NEWS email list to share news about or of interest to the Internet2 community. News should be directly related to advanced networking in the research and education community.
To be sure all subscribers can easily read items submitted to the list, they should be sent by email to I2-NEWS@internet2.edu and use plain text format (no attachments or graphics). Release headline should be placed in subject line and full text of press release in the body of the email. Please be sure to include PR contact information at the bottom.
To avoid overwhelming subscribers, only one release per day is distributed to the list, on a first-submitted, first-distributed basis. Items may be submitted under embargo for future posting.
Due to high volume use of the list, Internet2 limits members to no more than two press releases per event or news item on I2-NEWS.
Submissions to I2-NEWS should support the strategic objectives of the Internet2 community and should not conflict with the service and business objectives of the Internet2 organization.
All submissions will be evaluated by the Internet2 communications team for appropriateness.

For more information please contact: Lauren Rotman, Internet2 Media Relations Manager, lauren@internet2.edu.